Time Management

Time Management as a Confidence Booster and Stress Reliever!

Part l

Do you always seem strapped for time?

Do feel that you can never fit everything you want to do in a day?

Does your confidence take a battering because you feel overwhelmed?

If so, then this practical information is for you!

Having more time is one of the most precious and sought after resources we have.

When you feel in control over your time you have more confidence.

Everyone has the same amount of time. However, some
seem
to have more than others!

When you think about it – what is time? In its basic form it is that part of existence which is measured in seconds, minutes, hours, days, weeks, months, years.

The real winners in life are those that know
what
they have to do and
when.
They also don’t get stressed out about those things that they have no control over.

So, how can you get more time!

The approach

The first thing that you should do is to perform a self assessment of how you are currently spending your time.

Complete a diary for 1 typical week.

Write down how you are spending your time.

It could look a little like this:
Time Task
08:00Got out of bed
08:30Left for work no breakfast
09:00Got to work, had coffee – chatted to colleagues
09:30Started reading emails
10:30Meeting
11:45Emails
13:00Lunch
14:00Meeting
15:30Coffee break – chat
16:00General Admin
17:00Left for home
17:30Arrived home – changed, coffee, put dinner on – watched TV
18:30Dinner
19:00Watched TV
23:00Went to bed


This could be a typical day.

You may feel as though there were not enough hours in the day and also feel uncomfortable being under pressure with time.

After a weeks worth (5 working days) of time data, collate all of the hours spent on the various tasks and put them into one master table under specific headings.

An example of the output is below:
Activity Hours spent
Sleep47 hours
Travelling to work3 hours
Arrive at work/coffee/chat2 hours
Emails14 hours
Meetings9 hours
Lunch4 hours
Afternoon break/chats2.5 hours
Admin3 hours
Travelling home4 hours
Prepare dinner/chilling out6 hours
Dinner2 hours
Watching TV23.5 hours


In this example there was feeling that there was not enough time in this person’s working day to complete all of his work yet he was spending 18 hours a week on just sending and answering emails and having coffees and chats!

Now I don’t say that he couldn’t spend time chatting etc because that would not be realistic or the right thing to do.

But you could set the goal to cut down on the amount of emails/coffee/chatting time to 12 hours per week instead of 18.

Hence, you would be gaining an extra days worth of work!

POTENTIAL WORK CHANGES

Also, this person was waking up and rushing to work each morning often getting stuck in traffic of what was a 10 minute journey normally.

However, leave for work at 08:30 especially when the kids are at school and you’re asking for trouble!

Then having arrived at work all hot and bothered the client would take 30 minutes to chill out, get a coffee and have a chat to prepare himself for the day.

By the time this was completed it was 9:30!

If they would wake up just 30 minutes earlier than normal, take a leisurely breakfast and a coffee and then set off to work all relaxed and ready.

That way they could ACTUALLY start work at 9:00!

Also, the difference in travelling time with regards to leaving at say 08:15 and leaving at 08:30 would decrease the amount of travelling time by 15 minutes each day and would account for another hour or so each week.

Here’s the question about the amount of TV the client watched!

A staggering 23.5 hours over a 5 day period!

No wonder they didn’t have a lot of time!

Is this because they were enjoying watching the TV or whether they had nothing better to do.

“I just put it on and watch whatever is on” the client replied.

Now I am not one to say that you shouldn’t watch TV, far from it.

What I am saying however is that unless you are getting something out of it, like enjoyment or knowledge from a documentary etc you are literally wasting your time by passing your time by watching TV.

I would ask them to make a list of the alternative things they could do with the time, including a sensible amount of time for the TV programs they just had to watch!
Alternative Activity Why? Benefit?
Gym/WorkoutLose weight, have more energy
Read more – newspapers/booksGain knowledge/keep up to date
Work an extra 30 minutes at workMiss out on 5:00pm rush, cut travelling time by 15 mins, get more work done
Go out in the weekGet out of the habit of staying in during work days. Enjoyment etc
ComputerBuy a computer, learn about internet etc
Night SchoolGet that qualification in first aid I’ve always wanted
Start a part time businessEarn extra money!


So from being a couch potato, all of a sudden this person was writing down all of the things that they REALLY wanted to do with their time and getting excited about them as well.

And all this from saying they didn’t have enough time!

The next step would be to ask the client to put an action plan together of what he was going to do and when.

Time is just a feeling really. It is a feeling of pressure that you cannot fit something in.

By analyzing your time, you might find that you are wasting a great deal of it and that you could be doing some more productive tasks.

Rushing to work or other activities will stress you out because of the rush – it all will make you feel under pressure and hence “I haven’t got enough time!”

What I would like you to do is to look at some of the vital factors that you must consider when allocating your time.

Read Part ll
of
Time Management as a Confidence Booster and Stress Reliever!

If time management is one of those goals you would like to have coaching support in reaching, contact us.